Posted by Adam W. in Draft Mentor’s Guidelines For Discussion

Posted by Russell Watt in Draft Mentor’s Guidelines For Discussion

Posted by Katherine Dedul in Draft Mentor’s Guidelines For Discussion
Sorry for the delay, but here they are. I’d appreciate any input on them as I think it’s key that we get this fairly right. However these can be amended down the road if we find they need tweaking. :)

I feel like I’m missing something, so if my feeling is correct, kindly propose additions to the below.

Tentatively, this will remain open for two weeks for discussion (so July 14th), but if there’s loads of discussion I will extend it (and make a subsequent announcement).

-Kat

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1. Per Lerner Bill #2, mentors generally must be members of the club for a minimum of three months. Exceptions must be approved by the Academy Commandant and will be determined under the following criteria:

a) Posting Effort, this includes both the frequency and quality of the posts (General guidelines are located in the syllabus: https://www.star-fleet.com/acad/syllabus/). Generally mentors must be able to maintain a consistent presence on the ship they have agreed to mentor on.

b) In the opinion of the CO of the ship they have request to mentor on, they would be appropriate to be assigned as such.

c) In the case of the Academy, the ship’s CO, XO and CNS have requested this individual be graduated from the Academy to Department Head and such a request is approved by the Academy Commandant upon review of the cadet’s graduation evaluation.

1. Mentors must commit to contacting new members assigned to them within 72 hours of them being assigned. If they are on LOA and it is unmarked, the Academy reserves the right to re-assign that new member to another member who is not currently on LOA. The recommended welcome email is available on the resources page (to be created).

2. Mentors must also periodically check in with their mentored members, if only to touch base and make sure there are no issues to address. Some example emails are found in the resources section.

3. Generally, there are three ways a mentor may leave the program:

a) Requesting to be removed.

b) AWOL

c) Removal by the Academy Commandant for breach of the above-noted guidelines.

Reads good to me, Kat.

A question, does someone who is a mentor on one ship automatically become a mentor on all their ships?

That’s actually a good question. I’m open either way, does any one else have another opinion about this?

Another question, does something need to be said that 2nd character only ships and x-fleet ships are excluded?

Good point. What are your thoughts of adding it to section 1? So Section 1 would read:

1. Per Lerner Bill #2, mentors generally must be members of the club for a minimum of three months. Exceptions must be approved by the Academy Commandant and will be determined under the following criteria:

a) Posting Effort, this includes both the frequency and quality of the posts (General guidelines are located in the syllabus: https://www.star-fleet.com/acad/syllabus/). Generally mentors must be able to maintain a consistent presence on the ship they have agreed to mentor on.

b) In the opinion of the CO of the ship they have request to mentor on, they would be appropriate to be assigned as such.

c) In the case of the Academy, the ship’s CO, XO and CNS have requested this individual be graduated from the Academy to Department Head and such a request is approved by the Academy Commandant upon review of the cadet’s graduation evaluation.

d) The Academy shall ideally seek to identify mentors for each ship in the main fleet that accepts new members. It is noted that Department Heads on Academy ships are automatically mentors for cadets assigned to their department.

Question number 3 … There is NO 3rd question :)

-Russell

Let me start with basic questions.

What is the objective of this? Guidelines for the mentors program? Guidelines for the mentors?

What kind of thing is this? An academy policy? A guideline that isn’t a set of formal rules?

I want to understand better what this is supposed to be before offering feedback on whether or not it is what it is supposed to be.

Adam

It would form a policy at the Academy level. Sorry, I should have specified that. Given previously written language, I’ll change “guideline” to “policy” or “mandate” in subsequent drafts and of course what gets added to our policies page.

It is the general rule of how the program runs, how people can expect the Academy to administer the program and rule on situations based upon this.

-Kat